Trucking Admin

Responsibilities

Ensuring that all projects run effectively and efficiently, both using ownfleet and subcontract, including all administrative processes.

Implementing service orders from the sales team, ensuring the completeness and accuracy of OMS operations data.

Providing operational data for costing creation and changes.

Providing SLA data for ownfleet and subcontract delivery.

Checking and optimizing the use of ownfleet for each project.

Monitoring deliveries and updating driver positions periodically, ensuring drivers always use driver apps at all times.

Coordinating with internal and external (including vendor and customer field teams).

Liaising with customer PIC for setting up standard documents for each project, escalation and verification purposes.

Ensuring and scanning of SJ (physical copies) and performing SJ reconciliation, monitoring Outstanding SJ and Outstanding Invoice.

Evaluating operations monthly and providing suggestions for improvement.

Requirements

Previous experience in logistics/trucking industry, preferably middle mile.

Strong verbal and written communication skills to collaborate with cross‑functional teams and stakeholders.

Quick and responsive in reporting real‑time to related departments and issuing a GPS Incident Report for further investigation.

Strong ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast‑paced environment.

Proficiency in data and metrics to inform decision‑making and project planning.

Intermediate level data‑processing skills (Google Sheets/Microsoft Excel).

Strong problem‑solving skills and the ability to make sound decisions.

Application Questions

Which of the following types of qualifications do you have?

Do you have experience in an administration role?

How much notice are you required to give your current employer?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

Location: North Jakarta, Jakarta, ID

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