Asset & Collection Staff (Registrar)

Asset & Collection Staff (Registrar):

The Asset & Collection Staff is responsible for the management, documentation, and safeguarding of artworks and institutional assets across multiple exhibition spaces. This role ensures that all artworks are properly recorded, condition-checked, and traceable throughout their lifecycle — from arrival and installation to storage and return.

Responsibilities

Maintaining accurate and up-to-date inventory records

Preparing and archiving condition reports before and after exhibition periods

Coordinating artwork movement, storage, and logistics documentation

Supporting audit-ready documentation for internal governance

You will work closely with the Exhibition team, art handlers, logistics vendors, and General Administration to ensure artworks are handled safely, professionally, and in line with institutional standards. This is a foundational role within a large-scale, pre-opening institution and is well suited for someone who values precision, structure, and long-term system building.

Qualifications

Bachelor’s or Diploma degree in Art Management or related field

Minimum 2 years of experience in collection management, gallery operations, archive documentation, or museum-related environments

Familiarity with inventory systems, condition reporting, administration/document control, and artwork handling procedures

Experience working with exhibitions, art logistics, or institutional documentation is preferred

High level of accuracy, attention to detail, and documentation discipline

Direct experience in arts management or arts governance education is a must

Professional-level English proficiency (written and verbal)

Excellent use of Microsoft Office Word and Excel; very good with spreadsheets, knowledge of an accounting information system is a plus

Excellent Mandarin language speaking and writing abilities is an advantage

General Personality

Reliability

Trustworthy

Persistent

Efficient

Flexible

Self-Motivated

Proactive

Good Communicator

Able to work under pressure

Good teamwork player or individually

Attention to detail

Clean and proper

Timely manner and accurate execution

Internet fluently

If you meet the above qualifications, please send your application with detailed resume, recent photograph and put the position code (as stated above for each position) in the subject.

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