Office Helper

Organizational Setting FAO Representation in Indonesia is relocating its Representative Office from Menara Thamrin Building (MTB) to new premises provided by Ministry of Agriculture (MoA), located at Center for Food Crop Agriculture Assembly and Modernization, Pasar Minggu, South Jakarta. With the establishment of FAO’s dedicated office premises within the MoA compound, there is a need to ensure the continuous provision of reliable office support services to maintain a clean, safe and well-functioning working environment. The new office setting requires dedicated on-site support personnel to ensure operational continuity and adherence to FAO administrative and facility management standards. In this regard, FAO Indonesia requires the services of an Office Helper (OH) to support the daily operational and administrative needs of the Country Office. Reporting Lines The incumbent will work under the direct supervision of Assistant FAO Representative (Administration) and in close coordination with the Administration and Operations Unit of FAO Indonesia, under the overall guidance of the FAO Representative. Technical Focus Provision of efficient and reliable office support services to ensure a professional, clean, safe and well-functioning working environment. The role focuses on maintaining office cleanliness, supporting administrative and logistical tasks, managing office supplies and deliveries, and assisting in safety and security compliance within FAO Representation Country Office. Tasks And Responsibilities Office Maintenance & Cleanliness Daily cleaning and tidying of workspaces, meeting rooms, pantry, and common areas. Ensuring washrooms and kitchen areas are hygienic and well-stocked with supplies. Proper disposal of waste and recycling materials. Monitoring and reporting any maintenance or repair needs (e.g., electrical, plumbing, furniture). Supporting Office Staff Assisting with general administrative tasks such as photocopying, scanning etc. Helping in the preparation and organization of office materials, office files, document archives (physical and electronic) Register incoming and outgoing correspondence, parcels, official documents, and courier service. Assist staff in retrieving administrative documents and records when required Pantry & Hospitality Services Preparing and serving tea, coffee, and refreshments for staff and visitors as required. Maintaining cleanliness and stock of pantry supplies. Ensure common office areas orderly and ready for use Office Supplies & Inventory Management Monitoring and maintaining office supplies (stationery, cleaning materials, pantry items). Informing the Office Manager when supplies need to be reordered.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Completed High school diploma or equivalent At least 3 year of relevant experience in office support, cleaning, or facility maintenance. Working knowledge of English National of Indonesia

FAO Core Competencies Results Focus Teamwork Communication Building Effective Relationships Knowledge Sharing and Continuous Improvement

Selectrion criteria Basic understanding of workplace safety, hygiene, and administrative tasks. Reliable, punctual, and able to follow instructions with minimal supervision. Good communication and interpersonal skills for interacting with staff, visitors, and building management. Ability to perform physical tasks (lifting, cleaning, running errands) as required

Additional Information FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Job Posting 20/Feb/2026 Closure Date 06/Mar/2026, 5:59:00 PM Organizational Unit FAINS Job Type Non-staff opportunities Type of Requisition NPP (National Project Personnel) Grade Level N/A Primary Location Indonesia-Jakarta Duration 3 Months (with possibly of extension) Post Number N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.