Administrative Officer/Executive

Job Summary We are looking for a detail-oriented and adaptable Admin Executive. This role will primarily support daily regional administrative operations while also handling basic IT-related matters such as devices procurement and system setup coordination. The ideal candidate is tech-savvy, proactive, and flexible, with a strong sense of responsibilityand attention to detail.

Key Responsibilities Administrative & Office Operations

Manage daily administrative tasks to ensure smooth office operations.

Handle procurement of office equipment, including laptops, mobile phones, and related devices.

Coordinate contracts, agreements, and vendor documentation, ensuring proper approval workflows.

Process and track invoices, purchase orders, and payment documentation accurately and timely.

Liaise with external vendors such as suppliers, telco providers, and service partners.

Support ad-hoc administrative requests as needed

IT & Systems Support (Basic Level)

Provide basic IT support, including device setup, system access coordination, and simple troubleshooting

Support employee onboarding and offboarding (IT access, equipment allocation, and returns)

Coordinate with external IT vendors on system issues, maintenance, and upgrades

Maintain IT asset inventory, ensuring accurate records of devices and licenses

Requirements

Diploma or Bachelor’s degree in Business Administration, IT, or a related field

Fluent in both English and Chinese (as this role will need to engage with some internal stakeholders who based in China)

1–2 years of experience in administrative, office operations, or support roles

Comfortable with IT-related tasks, such as hardware procurement, device setup, and vendor coordination

Experience handling contracts, invoices, and administrative documentation

Detail-oriented, flexible, and able to adapt to changing priorities

Tech-savvy, proactive, and willing to learn new systems and tools

Preferred Attributes

Young and energetic, with a strong interest in technology and office systems

Hands-on and comfortable working in a fast-paced environment

Strong sense of ownership, reliability, and confidentiality

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