External Relation

Key Qualifications

Minimum 3

years of experience

in Governance, External Affairs or Shareholder Relations—preferably in a multinational company or publicly listed entity.

Strong understanding of

corporate governance , BOD processes, and shareholder meeting procedures.

Proven experience in preparing and managing BOD/shareholder meeting documents (approval papers, meeting packs, resolutions, etc.).

Excellent communication, coordination, and stakeholder management skills—with the ability to interact professionally with shareholders, board members, and cross‑functional teams.

High level of attention to detail, confidentiality, and accuracy in handling governance documents.

Proficiency in Microsoft Office (Word, PowerPoint, Excel) and familiarity with document management systems.

Good command of English (written and spoken); experience communicating with foreign shareholders is a strong advantage.

Responsibilities

Manage end-to-end communication related to major shareholder decision-making matters.

Coordinate and respond to regular shareholder reports, approval requests, and formal inquiries from shareholders and the Board of Directors (BOD).

Monitor, review, and ensure accuracy of all shareholder-related governance issues and strategic decision points.

Prepare, compile, and distribute documents for Board of Directors and Shareholder Meetings (agendas, reports, approvals, resolutions).

Serve as the primary communication window for official shareholder matters, including General Shareholders’ Meetings.

Handle documentation and communication for BOD, shareholders, audit committee, and other governance stakeholders.

Manage attendance information and respond to inquiries related to General Shareholders' Meetings.

Ensure compliance with internal governance procedures and maintain confidentiality of sensitive corporate information.

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