Project & Office Coordinator

Overview

We are looking for a Mandarin-speaking Project & Office Coordinator who is highly organized, detail-oriented, and proactive in managing tasks and communication. This role supports project execution by ensuring timelines, documentation, and coordination between teams are handled smoothly. The ideal candidate is someone who enjoys organizing work, keeping things structured, following up actively, and taking initiative without waiting for instructions. Responsibilities

Project Coordination

Assist in organizing project schedules, timelines, and task tracking Coordinate between internal teams & clients Follow up on pending items and ensure timely completion Provide regular updates on project progress Anticipate potential delays and proactively raise concerns; documentation & organization Maintain well-structured project documentation Track milestones, tasks, and deadlines Ensure files and communications are properly organized Assist with preparing documents for permit application

Office Admin

Administrative support work, such as document handling, daily office management, assisting with arranging transportation and accommodation, and coordinating with the Business Manager and HR on some routine administrative tasks

Requirements

Language

Must be fluent in Mandarin (spoken & written) Basic English communication if possible

Highly organized and detail-oriented Able to manage multiple tasks neatly and systematically Proactive in follow-ups Strong sense of responsibility Takes initiative without being told Responsive and communicative Good problem-solving mindset Skills

Good time management Comfortable using Excel / Google Sheets / project tracking tools Able to multi task and work in a fast-paced environment

#J-18808-Ljbffr