Managing Director Assistant

Responsibilities

Monitor implementation of MD decisions across all departments

Follow up cross-functional tasks (Commercial, Marketing, Finance, HR, IT, Warehouse)

Act as liaison between the MD and Department Heads

Ensure projects run according to timeline & KPIs

Prepare Weekly Executive Report (company performance summary)

Convert manager reports into executive-level summary

Maintain company performance dashboards:

Sales

Cashflow

Inventory

Marketing performance

Project progress

Meeting Control & Documentation

Prepare management meeting agenda

Control meeting flow toward decisions

Create Minutes of Meeting (MOM) with action plan

Track action items until completion

Decision Support & Analysis

Prepare data before MD decision making

Compare business options (pricing, channels, promotions, hiring, projects)

Provide simple risk & impact analysis

Cross-Department Coordination

Resolve interdepartmental bottlenecks

Sales vs Warehouse

Marketing vs Finance

IT vs Operations

HR vs Department Heads

Confidential & Sensitive Matters

Draft director decrees & internal policies

Assist management performance evaluation

Handle sensitive issues that cannot follow normal hierarchy

Executive Administrative Support

Manage calendar, meetings, and travel

Handle emails & communication filtering

Prepare documents, letters, and presentations

Organize contracts & files

Prepare meeting materials

Qualifications

Minimum Qualifications

Graduated from a reputable university (local or overseas) in Business Administration, Management, Industrial Engineering, Accounting, or related fields, with strong exposure to structured corporate or professional environments.

4–7 years of progressive working experience, including at least 2–3 years supporting senior management, project coordination, business operations, or management reporting roles.

Candidates must demonstrate stability, with a minimum tenure of 2–3 years in at least one previous company.

Demonstrated ability to coordinate cross-department initiatives, track action plans, and ensure execution of management decisions across multiple functions.

Proven experience translating discussions and operational reports into concise executive summaries and actionable insights.

Familiar with business processes across sales, marketing, finance, operations, and basic HR workflows in a mid-sized or growing organization.

Experience in retail, distribution, manufacturing, or multi-branch operations is preferred.

Capable of preparing management dashboards, reports, presentations, and meeting documentation with high accuracy and confidentiality.

Strong organizational, follow-up, and communication skills; able to interact professionally with managers and department heads.

Bilingual in Bahasa Indonesia and English (written and spoken proficiency required).

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