Executive Assistant Luxury French RTW Maison Paris, FR Diary Management Discretion Executive Of[...]

Join this prestigious French fashion brand as the

Executive Assistant to the Artistic Director

and play a key role in supporting the leadership team. This crucial position assists the AD in managing schedules and organise travels, coordinating meetings, and ensuring effective communication across the departments.

The ideal candidate will excel in a fast-paced setting, demonstrate excellent organizational abilities, and approach challenges with a proactive mindset. In this role, you will work closely with senior leaders, department heads, and external partners, contributing to important decision-making processes.

Responsibilities

Oversee the AD’s calendar, managing and organizing meetings, appointments, and travel arrangements to ensure optimal time management.

Prepare and review correspondence

Handle sensitive information with discretion, maintaining confidentiality in all matters.

Serve as a liaison between the AD and both internal and external stakeholders, ensuring effective communication and fostering strong relationships.

Prioritize and organize incoming communications, such as mail, email, and phone calls, directing or handling them independently as necessary.

Coordinate logistics for executive meetings and events, including booking venues, preparing materials, and managing attendee communications.

Assist in preparing materials for board and committee meetings, ensuring timely and accurate distribution of documents.

Requirements

Efficiently manage the AD’s calendar, ensuring all appointments, meetings, and travel plans are organized without conflict.

Maintain confidentiality around sensitive matters and handle all tasks with discretion.

Strong communication skills to compose emails, and other written correspondence on behalf of the AD.

Prepare materials for meetings, such as agendas, presentations, and follow-up actions.

Proactively anticipate the AD’s needs, identifying potential issues and suggesting solutions ahead of time.

Act as a liaison between the AD and various internal teams, ensuring seamless communication and collaboration.

Possess strong organizational skills to manage multiple priorities and meet deadlines effectively.

Proficient in office software and tools, ensuring smooth day-to-day operations and continuous process improvements.

Skills

Calendar Management

Travel Coordination

Email Filtering

Meeting Preparation

Data Analysis

Confidentiality Maintenance

Document Drafting

Communication Skills

Time Management

Problem Solving

Role based in Paris.

English and French required.

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