Policy, Research and Legal Operations Officers

Our mission is to unlock a seamless merge of digital and physical realities to enable new ways of human interaction with the world.

The team at Inmersia counts with experts in imaging photonics and advanced materials, keeping

Inmersia at the forefront of innovation with a strong intellectual property portfolio

. We are looking for a

Senior Operations

with a startup mindset and

strong experience in public funding and grant management

, who also brings solid experience in operations, implementation of work methodologies, and financial strategy. This is not a traditional operations role focused on manufacturing or supply chain — it’s about building and running the operational backbone of a deep-tech startup in full ramp-up.

You will work

hand-in-hand with the COO and technical leadership

to ensure that the business side

enables and accelerates Inmersia’s R&D roadmap

. You will be one of the

go-to persons for: grants and public funding, budget control, operational methodologies, and internal processes

.

Identify, apply for, and manage Spanish public funding programs (CDTI, ENISA, AEI, ACCIÓ) end-to-end: from application to justification and audit. Lead or coordinate European funding applications (Horizon Europe, EIC, EDF), including technical documentation, work plans, and budgets. Ensure proper financial justification and audit readiness for all publicly funded R&D projects. Leverage fiscal incentives for R&D in Spain (deducción fiscal I+D+i, bonificaciones de personal investigador, Patent Box).

Define and optimize the team’s project management methodologies (Agile, Scrum, or the most suitable for the context). Establish and improve internal tools and systems (ERP, project tracking, process documentation). Manage supplier relationships, contract negotiation, and vendor evaluation. Support logistics, inventory planning, and stock monitoring of R&D components. Ensure operational continuity and risk management across the organization.

Financial Management Support budget planning, cash flow management, and financial reporting. Support the management of relationships with external accounting and tax advisors, ensuring compliance with Spanish fiscal and accounting legislation. Monitor and control expenditure across departments, identifying cost optimization opportunities. Strategic & Business Development Support Assist in preparing materials for investors: business plans, pitch decks, and technical annexes. Align technical progress with strategic business goals and KPIs for investor reporting. Support the executive team in commercial and strategic decision-making with data-driven insights.

People Management Support Collaborate on HR processes: support in recruitment, onboarding, and coordination with external payroll and contract management services. Support compliance with labour legislation in coordination with external labour advisors. Support team growth planning in coordination with technical leadership.

Degree in Business Administration, Engineering, Physics, Chemistry, or other technical field. MBA or Master’s degree in Operations/Finance is a strong plus. ~5+ years of experience in operations, finance, or business management within technology companies. ~ Direct experience with Spanish and/or European public funding applications and justifications. ~ Professional level of English, both written and spoken. Spanish fluency (C1+) is required for dealing with Spanish authorities and institutions.

Experience in designing and implementing operational methodologies and project management frameworks. Experience in budget control, financial reporting, and cash flow management. Knowledge of R&D fiscal incentives (deducción I+D+i, Patent Box, bonificaciones). Proficiency in project management and operational tools (ERP systems, Wrike/Jira, MS Office).

What personal qualities you have Excellent organizational and time management skills. Strong writing and communication skills, especially for external-facing documentation (grants, investor materials). Full-time permanent contract Strong opportunities to grow with the startup, with the possibility of becoming Director of Human Resources. If you are passionate about

building the operational foundation of a game-changing deep-tech company

, driving financial and strategic excellence, and enabling a world-class R&D team to deliver breakthrough technology — we’d love to meet you.