Reception/Administration Staff

WeCowork is a vibrant coworking space that provides a creative and collaborative environment for entrepreneurs, freelancers, and small businesses. We are currently seeking a dynamic and enthusiastic Junior Office Manager & Community Manager to join our team. This unique position offers the opportunity to wear multiple hats and have a significant impact on the daily operations and growth of our community.

Key Responsibilities

Office Management :

~ Oversee the day-to-day operations of the coworking space, ensuring a clean, organised, and functional work environment.

~ Manage access control, security systems, and assist with coordinating maintenance and repairs.

~ Support the onboarding process of new members, including setting up workspaces, providing tours, and addressing any inquiries.

~ Coordinate with vendors and suppliers for office supplies, catering, and other services.

~ Assist in the planning and execution of in- house events, workshops, and networking sessions.

~ Provide administrative support for the management team, as needed.

Community Management:

~ Act as the primary point of contact for members, addressing inquiries, and resolving any issues in a timely and professional manner.

~ Create and maintain a welcoming and inclusive atmosphere that fosters collaboration and networking among members.

~ Manage and update social media platforms, newsletters, and other communication channels to engage with members and promote the coworking space.

~ Identify opportunities to collaborate with local organizations and businesses to increase visibility and strengthen community ties.

~ Collect feedback from members to continually improve the coworking space experience and identify areas for growth.

Requirements:

~ Possess a bachelor's degree in a relevant field.

~ Have 1-2 years of experience in office management or social media management.

~ Exhibit excellent communication and interpersonal skills.

~ Demonstrate proficiency in social media platforms and social media management tools.

~ Ability to handle multiple tasks and prioritize them in a fast-paced environment.

~ Show great attention to detail.

~ Intermediate proficiency in English and Spanish

What You’ll Bring to the Table ·

Education:

A college degree (we value the discipline it shows). ·

Linguistic Precision:

Fluent, professional-level command of

English and Spanish

. ·

The "AI-First" Mindset:

You don't just use computers; you know how to automate workflows. From managing calendars to leveraging AI tools to optimize research, email management, and data organization, you are tech-fluent. ·

Ownership:

You treat your work like a business owner—proactive, organized, and results-oriented.