Business Operation and Finance Manager (Madrid/Hybrid)

The Estating philosophy

Estating is the first Fintech platform purpose-built to embed curated real estate opportunities into wealth management portfolios — bankable, compliant, and advisor-led. By owning the full institutional-grade value chain, from sourcing to structuring, issuance, and lifecycle servicing, we deliver a seamless solution that transforms illiquid opportunities into custodial grade securities.

Our vertically integrated model ensures continuity, control, and trust — empowering advisors, wealth platforms, and family offices to deliver private market access without operational burden.

With operations across Europe, the Americas, and a growing global footprint, Estating is redefining real estate as a core managed asset class for the regulated wealth ecosystem.

This job is hybrid, based in Madrid.

The Opportunity

We are seeking a sharp, organized and business-minded Business Operations & Finance Manager to become the operational backbone of our finance and business processes. This is not a traditional accounting role.

We are looking for a "Business Controller" profile, someone who understands the link between a contract, a business transaction, and

its financial outcome.

You will act as the critical interface between our commercial operations and our external CFO/Accounting teams, ensuring that our financial data reflects the reality of our business model. This role requires a mix of strategic vision, technical expertise, and leadership skills.

Your key responsibilities

1. Business Logic & Contract Management (The Core)

• Contract Ownership: Centralize and manage the repository of business contracts (Asset Partners, Wealth Managers, Clients).

• Fee Structure Control: Understand and track the fee structures (trailers, setup fees, etc.) defined in contracts to ensure accurate invoicing and revenue recognition.

• Standardization: Act as the gatekeeper for new contracts, ensuring they adhere to company standards before signing.

2. Financial Operations Interface

• Pre-Accounting & Data Flow: Translate business activity into structured data for the external accounting teams. You won't do the booking, but you will ensure the information reaching the accountants is perfect.

• Treasury Management: Organize and oversee the payment workflows (OpCos and SPVs). manage bank accounts, and prepare payment orders for approval.

• Audit Coordination: Manage the relationship with auditors (e.g., PWC) and service providers, ensuring documentation is uploaded to their tools on time and processes are followed.

3. Reporting & Controlling

• Process Optimization: Identify bottlenecks in our administrative flows (currently on Odoo/Hubspot) and propose improvements.

Your Skills

Background & Experience:

• Experience: 4-6 years of professional experience.

• Origin: Ideally coming from Big 4 (Consulting or Audit) or a reputable Transaction Services firm.

• Sector: Proven experience in Real Estate or Fund Management is highly desirable. You understand what an SPV is, how funds flow in real estate transactions, and the nature of asset management fees.

Skills & Mindset:

• Not a "Pure Accountant": You have financial literacy (you can read a P&L and understand a Balance Sheet), but your focus is on business operations, processes, and contracts.

• Structured & Efficient: You love order. You are capable of untangling legacy processes and setting up clean, efficient workflows.

• Tech-Savvy: Proficient in Excel. Experience with Odoo or HubSpot is a significant plus.

• Language: Fluent English is mandatory (daily working language). Spanish is required for local interactions.

Personal Requirements:

• Strategic thinker with hands-on problem-solving skills.

• Strong leadership and team management abilities.

• Passion for innovation and continuous improvement.

• Customer-oriented mindset with a proactive approach to solving user issues.

• Strong organizational and multitasking skills.

• Ability to work independently and as part of a team in a fast-paced, startup environment.

• Strong problem-solving skills and attention to detail.

Our offer

• Join an international team of digital-savvy real estate and finance experts and key executives with successful start up experience.

• The chance to join on the ground floor of a company that strives to be a global Unicorn in a few years’ time.

• Estating is a founder-driven, flat-hierarchy organization where you will have an impact from day one.

• The role reports to the COO and is based in the hub we are building in Madrid. As digital natives, we are flexible on remote work (up to 50%).

• Culture of Efficiency: We value output and organization over long hours. Perfect for high-performers seeking a professional environment that respects work-life balance.

Does this sound interesting?

If it does, then we are looking forward to hearing from you! Get in touch: dennis@estating.com, including a short video message about what makes you stand out for this job, your possible start date, and expected compensation.