Corporate Business Specialist

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Vacancy Notice

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INTERPOL is the world’s largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime.

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.

Job Title: Corporate Business Specialist

Reporting To: Assistant Director Procurement, Contracts, Travel, Missions and Events

Location: Lyon

Type of contract: Fixed-term Contract

Duration (in months): 12.00

Grade: 6

Number of post: 1

Level of Security screening: Basic

Deadline for application: 31 October 2025

For Short-term vacancies only: For internal candidates holding fixed-term appointments, selection for this position will be treated as a Temporary Assignment.

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

Subsequent extension to this post will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds. This position is financed by a third-party, external to the Organization with funding provided by the donor. Although there is a commitment from the donor, the appointment may be terminated prior to indicate official end date of project, should the external funding for this position no longer be available. This position also carries, in principle, no expectation of renewal. Any potential subsequent extension will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

OR.* This position has a temporary nature and carries, in principle, no expectation of renewal. Any potential subsequent extension will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately xx weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

The Executive Directorate Resource Management (EDRM) covers Finance and Corporate Services (FCS), and Human Resources. Under the overall supervision of the Assistant Director for Procurement, Contracts, Travel, Missions and Events (PCTM), the incumbent is responsible for the administration & coordination of INTERPOL sponsored meetings, incentives, events, and conferences (MICE) with external providers and the designated Events Management Company. He/She acts as the key liaison between internal requestors and external service providers, ensuring communication and clarification of requirements. He/She also ensures all events aspects are in line with organizational policies and adhere to established events procedures, to appropriately guide requestors.

PRINCIPAL DUTIES AND ACTIVITIES

DUTY 1: Review & Coordination

Review meeting requests and any associated travel needs. Coordinate as first level interaction/filter with internal client on meeting requests. Manage overall internal client requests via PCM –CONF generic inbox. Follow-up on requests for meetings with venues and external providers, in coordination with the external events management company. Assist with guiding clients on events planning, identifying, assessing, and mitigating event-associated risks to facilitate event continuity.

DUTY 2: Vendor Relations

Relationship Management: Communicate with and maintain positive relationships with vendors Negotiation and Conflict Resolution: Participate in negotiation efforts to resolve issues and disputes with vendors and requesting departments, ensuring mutual satisfaction. Focus on achieving favorable outcomes while maintaining strong relationships with vendors. Performance and Compliance Monitoring: Monitor vendor performance to ensure compliance with agreements and INTERPOL standards. Address any performance issues through constructive feedback and collaborative problem-solving. Vendor Communication and Engagement: Act as the liaison between the requesting department and vendors, to facilitate regular updates and feedback sessions to maintain a productive relationship.

Duty 3: Administration

Administer in the ERP tool (SAP) purchase requests and issue associated orders as part of the event coordination process. Coordinate with suppliers and external corporate event provider to resolve issues linked to event location, suppliers, invoices, etc. Liaise between procurement, accounting, protocol, and missions and travel bureaus Data entry and correspondence with suppliers. Research, adjust, close orders where the delivery of services or goods has not been concluded. Make recommendations to improve event coordination processes and procedures.

DUTY 4: Policy and Service Development

Support modernization of events process Contribute to improvements to the Events Policy. Assist in the testing and implementation of new systems and procedures. Assist in various capacities within the Branch. Perform any other duty as required by the hierarchy.

Qualifications, Competencies And Skills

EDUCATION AND QUALIFICATION REQUIRED:

At least 2 years’ completed University education in Business Administration, events or travel management, Finance or related field.

EXPERIENCE REQUIRED:

At least three years of experience in meetings, events, and conferences planning, or travel management, with a focus on coordination and communication, preferably in a travel agency, events company or inter-governmental organization. Five years of experience if the candidate does not have the relevant education.

LANGUAGES:

Fluency in English and a good working knowledge French is required. Knowledge of one or other official working languages of the Organization (Arabic or Spanish) would be asset.

ABILITIES REQUIRED:

ERP or SAP competency is required. Self-motivated, with strong initiative. High analytical skills and solution orientation. Excellent negotiation skills. Excellent written and verbal communication skills. Strong drafting skills. Excellent organizational knowledge and client relationship management. Highest standards of discretion, ethics and professional integrity. Ability to work under pressure and produce results on short timelines. Good Office 360 skills, with a good proficiency in standard office tools.

ADDITIONAL APTITUDES:

Demonstrated professional maturity, logical reasoning, teamwork, and the ability to work under pressure. Ability to make presentations to internal clients and diverse vendors, representing the organization’s multicultural environment. Capacity to engage with external providers, to develop professional networks and synthesize information effectively.

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

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