Corporate Affairs & Governance Lead

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Corporate Affairs & Governance Lead

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Condominium Authority of Ontario The Condominium Authority of Ontario (CAO) is a dynamic, digital organization that supports the province's rapidly evolving condominium sector with information, education and dispute resolution services. We value innovation, collaboration, creativity, a get-it-done mindset and embrace modern, agile/scrum IT development methodologies and client-focused solutions. Our staff have told us that CAO’s culture embraces diversity and provides a collaborative environment where they can learn, grow and thrive. We are committed to staff well-being and work-life balance, and offer competitive compensation, health benefits, pension matching and a hybrid work environment. Our office is in heart of Toronto’s bustling financial district. The CAO is a delegated administrative authority that supports condo living and enhances consumer protection by providing services and resources that reach all condo communities across Ontario. We are accountable to the government through an Administrative Agreement with the Ministry of Public and Business Service Delivery and Procurement. Our vision, mission and values include: Our Vision: Strong and vibrant condominium communities in Ontario. Our Mission: Engage and empower Ontario’s condominium communities with information, education, and dispute resolution Corporate Values: Innovation, trust, teamwork, value for money, integrity, fairness Team Values: Respect, trust, diversity, collaboration, leadership We value flexibility and have adopted a hybrid work model whereby employees use a combination of working remotely 2 days a week and in the office for 3 days Role Purpose

The Corporate Affairs & Governance Lead, reporting to the Manager of Corporate Affairs & HR, with a dotted reporting line to the CEO & Registrar, plays a pivotal role in ensuring effective governance and strategic support within CAO. Key Responsibilities : Develop and maintain governance frameworks, policies, and procedures to support a strong governance function and effective decision-making. Leading board and committee workplans, including the updating, tracking, and communicating of items to board members and staff leads. Draft, review, and distribute board and committee meeting agendas and materials via the board portal (Diligent), ensuring accuracy and confidentiality. Provide guidance on corporate governance best practices and ensure policy compliance during board and committee meetings. Record and finalize detailed minutes of board and committee meetings, emphasizing governance and policy decisions. Lead planning and compliance for the Annual Members' Meeting and related events. Manage the organization's policy and board manuals, ensuring regular updates in line with evolving legislation. Coordinate onboarding and offboarding of directors, emphasizing governance and policy familiarization. Ensure CAO adheres to requirements in the Administrative Agreement with the Ministry and the CAO bylaws, including reporting obligations. Serve as a liaison between the Board, CEO & Registrar, the executive leadership team, and external stakeholders, fostering clear communication and professional relationships. Support corporate governance reviews, and initiatives to enhance accountability and transparency. Qualifications

Education & Experience : Bachelor’s degree or diploma in corporate governance, business administration, law, public administration, or a related field. Certification in corporate governance is an asset (e.g., Governance Professionals of Canada (GPC.D) or Institute of Corporate Directors (ICD.D) Minimum 4–6 years of experience in regulatory or non-for-profit organizations with board governance responsibilities. Familiarity with using board portal systems (e.g., Diligent) for agenda and materials management. Skills & Competencies : Deep understanding of corporate governance principles and experience working with a board of directors and executive leadership. Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and other relevant tools. Strong written and verbal communication skills, including the ability to draft precise minutes, policies, and reports. Analytical mindset with the ability to interpret legislation, policies, and complex information. Professional demeanor and discretion when dealing with sensitive matters and high-level stakeholders. Key Attributes : Strong interpersonal skills, with the ability to work collaboratively with directors, executives, and external stakeholders. Ability to exercise sound judgment and maintain confidentiality at all times. Proactive and resourceful, with a solutions-oriented approach to challenges. Commitment to continuous learning and staying current with governance trends and best practices. We are an equal opportunity employer, encouraging workplace diversity. All qualified individuals will be considered without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, marital status or any other characteristic protected by law. CAO welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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