Manager, Financial Controls & Reporting

The Yuułuʔiłʔatḥ Government is a member of the Maa-nulth Treaty Society and, through the Maa-nulth First Nations Final Agreement, is a modern treaty Nation operating with a government-to-government relationship with Canada and the province of British Columbia. As a Self-Governing Indigenous Government, the Yuułuʔiłʔatḥ Government continues to promote education and community programs that enhance Yuułuʔiłʔatḥ identity.

Position Summary The Manager, Financial Controls & Reporting is accountable for the integrity, accuracy, and timeliness of Yuułuʔiłʔatḥ Government’s financial reporting and the effectiveness of core financial controls. Reporting to the Chief Financial Officer (CFO), Department of Tataanaʕałuk̓ʷiʔaała (always looking after the money) – Finance, this role leads month-end processes, reconciliations, funding agreement financial reporting, and audit readiness; partners with department/program leaders to strengthen financial accountability; and continuously improves finance policies, procedures, and reporting tools.

Primary/Core Responsibilities Financial Reporting & Quarterly/Month-End Close

Lead and coordinate quarterly or month-end close activities, including journal entries, account reconciliations, working papers, and variance analysis.

Prepare monthly/quarterly financial reports and management variance packages (Budget vs. Actual) and support interim and year-end financial statements in alignment with public-sector standards and funder requirements.

Financial Controls, Risk & Compliance

Maintain and strengthen internal controls over financial reporting, including reconciliation standards, review checkpoints, documentation, and segregation of duties and practices appropriate to a small government environment.

Monitor compliance with finance policies and procedures; identify control gaps and implement practical improvements (templates, checklists, training, process changes).

Funding Agreements & Program Financial Management

Oversee financial tracking and reporting for contribution/funding agreements; maintain agreement logs; ensure accrual-based revenue recognition; ensure program coding is understood and applied consistently; and monitor budget variances with managers.

Coordinate and support financial reporting to funders, ensuring accuracy, completeness, and on-time submissions; proactively flag risks (eligibility, coding, underspend/overspend, deadline exposure).

Reconciliations & Balance Sheet Integrity

Ensure timely, accurate reconciliation/proofing of bank accounts, credit cards, balance sheet accounts, sub-ledgers, EFT payments, and key revenue streams (e.g., housing/rental revenue where applicable).

Maintain clear audit-ready support for all reconciliations and material balances.

Audit Readiness & External Liaison

Coordinate annual audit preparation (audit schedules/working papers, binder organization, responses to auditor questions) and support implementation of audit recommendations.

Liaise as needed with external auditors, funding agencies, and tax authorities on routine matters.

Statutory Filings

Prepare or oversee GST/HST/PST filings and related reconciliations on required cycles; ensure documentation and issue resolution are completed.

Systems, Reporting Tools & Continuous Improvement

Act as a finance systems and reporting “power user” (e.g., Adagio and associated purchasing/payroll tools); support data quality, chart-of-accounts/program coding discipline, and reporting improvements.

Develop and maintain practical finance procedures/guides (e.g., close calendar, reconciliation standards, funding agreement reporting checklists).

Leadership & Team Support

Provide guidance, coaching, and functional oversight to accounting support roles (e.g., AP/payroll/revenue processing) and provide operational coverage during absences or peak periods as required.

Build financial literacy with program leaders through clear communication, templates, and timely variance discussions.

Budget Support

Support the CFO in annual budgeting and in-year forecasting activities across departments, including compilation support, variance narratives, and funding alignment.

Qualifications Training, Education & Experience Required

Post‑secondary degree or diploma in Accounting, Finance, Business Administration, or a related discipline (an equivalent combination of education and experience may be considered).

Minimum five (5) years of progressive accounting experience, including financial reporting, reconciliations, and audit preparation.

Demonstrated experience managing contribution or funding agreement reporting, including accrual accounting for restricted revenues.

Strongly Preferred

Chartered Professional Accountant (CPA) designation, or active enrollment and demonstrated progress toward completion.

Experience working within First Nations government, local government, or broader public‑sector environments, including familiarity with ISC/CIRNAC funding and reporting requirements.

Other Requirements

Satisfactory criminal records check.

Valid Class 5 BC Driver’s License and ability to travel as required for the position.

Knowledge, Skills & Abilities

Strong knowledge of generally accepted accounting principles and public‑sector financial reporting standards (PSAB/PSAS).

Proven ability to design, strengthen, and maintain internal financial controls and to document and improve finance processes in a practical, right‑sized manner.

Advanced Excel and financial reporting skills, with the ability to translate financial data into clear variance analysis and decision‑support insights.

Strong organizational skills with the ability to manage multiple competing deadlines, including month‑end close, funder reporting, statutory filings, and audit preparation.

Demonstrated professionalism, sound judgment, discretion, and respect for confidentiality.

Strong interpersonal skills and a collaborative, service‑oriented approach when working with program leaders and community‑focused teams.

Genuine respect for Yuułuʔiłʔatḥ traditions, culture, and protocols.

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