Admin Assistant to the Associate Vice-President

Overview

Mandate : To support the smooth and efficient functioning of the office by managing the AVP’s and senior leaders’ schedules, coordinating communications, and facilitating administrative operations. The role acts as a point of contact between the AVP and other university staff, faculty, external stakeholders, and partners. Building and maintaining positive relationships is crucial. Responsibilities

Provide administrative support to the Associate Vice-President Deliver administrative functions of the office Coordinate key priorities including leadership retreats and planning initiatives, committee logistics, key professional development events, staff engagement events, and staff orientation programs Coordinate administrative support meetings and shared projects/initiatives Our normal business hours are 8:30 AM to 4:30 PM. This position may be required to provide off-hours support on an emergency or pre-scheduled basis. Qualifications

Equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s) Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment Strong written and verbal communication skills for effective communication with students, faculty, staff, and external partners Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software and systems Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information Ability to refine and develop office processes Interpersonal skills to interact with diverse populations of students, staff, and faculty Flexible team player, willing to adapt to changes and challenges Ability to maintain confidentiality of information related to the organization and its employees

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