Payroll Manager

About Xanadu: Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities: Reporting to the Controller, the position will autonomously manage the payroll function and execute treasury management in this quickly scaling start-up. This position requires a real self-starter who thrives on collaboration excellence and initiative. You must display a strong sense of ownership and agility, be highly organized, effectively prioritizing and managing multiple projects, and display persistence in navigating through obstacles to deliver results. You also have a high level of integrity and professionalism, with a strong understanding of ethical standards in accounting and finance.

Autonomously manage the full cycle processing of payroll (including bonuses, taxable benefits, employee reimbursements, and off‑cycle payments as required) for Canada and the US

Ensure that our payroll system and our accounting system are reconciled monthly across various jurisdictions’ reporting platforms, our HRIS and our ERP including preparing the necessary journal entries

Administer assigned group benefits plans, including setup of new members, processing benefit changes, calculating payroll deductions / taxable benefits, and ensuring timely completion of benefit‑related paperwork

Ensure compliance with all applicable state, provincial, and federal wage and hour laws and maintain current knowledge for all Xanadu locations

Maintain payroll forecast and complete payroll analysis reports to support the Finance team’s compilation of financial reports for senior management and investors

Participate in internal and external audits as required

Preparation and timely distribution of ROE’s as required

Prepare and process year‑end reports and reconciliations e.g., T4’s, W2’s, T2200, vacation carry forward

Address employee and management inquiries and concerns regarding payroll or benefits promptly and professionally

Foster effective communication and collaboration with relevant stakeholders, including third‑party agencies and service providers

Develop, implement, and support innovative and efficient payroll practices and procedures to continuously improve the payroll function

Basic qualifications and experience:

Possession of PCP Certification

5–6 years of experience in a Payroll and Benefits Administrator or similar role, showcasing comprehensive knowledge of full‑cycle payroll practices and procedures

Experience working with ADP Workforce Now

A high degree of professionalism and empathy when communicating with all stakeholders

Strong understanding of Provincial and Federal regulations and policies

Customer‑focused and service‑oriented mindset

Preferred qualifications and experience:

Experience with benefits administration in Canada and the US

Experience with PEO (Professional Employer Organisation) for international employees

Understanding of state (e.g., US) and international regulations and policies

Familiarity with Netsuite

This is for an existing position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 100,000 - 130,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier‑free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at recruiting@xanadu.ai.

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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