S-25-132 | Office Agent, Class II (Temporary)

Details of the position

Job title:

Office Agent, Class II

School / Centre / Department :

Board office

Location :

Magog

Workload & schedule :

35h per week - Schedule to confirm

Status :

Temporary

Effective Date :

As soon as possible

Salary :

$24.29 - $25.32 per hour

Supervisor :

General secretariat

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

Description of tasks

As part of the

migration of our electronic files to a new platform , we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.

Main Responsibilities

The selected candidate will be responsible for the following tasks:

Enter text and various data from manuscripts or other sources.

Verify the accuracy of data entries, lists, and documents.

Review electronic documents, identify and document their contents using appropriate tools.

Compile data, perform simple calculations, and prepare reports.

Additional Responsibilities

The candidate may also be required to perform other duties related to the position of

Office Agent, Class II , including:

Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.

Receiving and forwarding telephone calls; taking and relaying messages and faxes.

Providing general information by telephone or in person.

Greeting visitors and directing them as needed.

Completing reports related to telephone calls and recording messages for the answering system.

Photocopying documents when required.

Perform any other related tasks as needed.

Desired profile

Schooling

Meet one of the following profiles:

Hold a Diploma of Vocational Studies in an appropriate specialty

Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

Have some knowledge of office automation.

Discretion

Rigour / Thoroughness

Strong concentration

Attention to detail

Respect for policies and legal frameworks

High regard for confidentiality