Term Administrative Assistant - Employee Relations and Staffing

Term Administrative Assistant - Employee Relations and Staffing

Existing Vacancy

Non Affiliated (PES2)

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking Term Administrative Assistant - Employee Relations and Staffing. The possible work addresses for this position can be found in our school directory.

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Role Summary

Under the direction of the Team Lead of Employee Relations and Staffing, the Administrative Assistant provides a broad range of administrative services to assist with the effective management of employee relations. The role provides administration support to Teaching and Admin and Support Staffing Officers as well as the Team Lead.

Key responsibilities for this temporary full-time (1.0 FTE) assignment include: Providing administrative support to the HR Officers and the Team Lead.

Supporting the full recruitment life cycle, including drafting and posting job opportunities on various platforms (Apply to Education, LinkedIn, Indeed, etc.), reviewing applications, scheduling interviews, administering tests, and preparing related materials.

Supporting the various transfer processes.

Administrative duties for all OCSB casual staffing and communicating with casual employees regarding their employment status.

Liaise with employees, Principals, Managers, Superintendents and external organizations and candidates.

Maintain seniority lists.

Providing guidance to staff on Board staffing policies and procedures.

Maintaining support documentation for various processes as well as preparing data for various reports and summaries.

Responding promptly to inquiries from employees, departments, schools, external organizations, and the general public via email and phone.

Providing support with implementing HR initiatives as directed.

Performing other administrative duties as assigned.

Required Qualifications

One year of post secondary education (or an equivalent combination of education and experience may also be considered ).

3 years of administrative experience.

Proficiency with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management.

Demonstrated attention to detail.

Excellent organizational and communication skills.

Strong analytical and time management skills.

Ability to create and maintain strong working relationships with stakeholders.

The following will be considered an asset:

Completion of a post secondary degree/diploma/certificate in a related field.

Experience with HR processes and databases.

Experience with Apply To Education.

Experience with Laserfiche.

Previous school board experience.

Compensation and Details Status: Temporary Assignment Full Time (1.0 FTE) Term : As soon as possible with an end date of August 31, 2026 Annual Salary Range: $54,167 to 66,088

How to Apply : All applications must be submitted through Apply to Education. Failure to complete this information may impact your eligibility for an interview. Incomplete applications will not be considered. Questions regarding the application process can be directed to .

Note on Interviews: Only those candidates selected for an interview will be contacted. If selected, you will receive an email including the interview date/time, Google Meet link, and process details.

Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process.

If you are not currently an OCSB employee, you will be required to provide an appropriate, original Police Record Check dated within the last six months before you can commence employment.

For assistance with ApplytoEducation, please contact ATE directly at

or by phone at .

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at

prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘ Notice of Collection Use and Disclosure ’, the ‘ Protection of Privacy Policy ’, and the supplementary document ‘ Privacy and Information Management of Personal Information’ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information:

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