Accounting Associate

Responsibilities

Manage the accounts receivable ledger, ensuring timely collection of payments.

Prepare and send out invoices accurately and promptly.

Reconcile accounts receivable transactions regularly.

Timely follow up with clients on outstanding receivables.

Maintain accurate records of all receivables.

Collaborate with the finance team to ensure data accuracy.

Assist in month-end closing activities related to receivables.

Provide excellent customer service to clients regarding billing inquiries.

Perform collection duties – making collection calls, emailing clients, taking proper notes regarding collection status

Liaising with management about outstanding accounts

Follow up on change orders when necessary

Set up new customers, Credit and COD

Customer credit list maintenance – follow-up with customer regarding credit form and liaise with management and owners for limit and terms

Inventory maintenance – Keep inventory items updated by gathering pricing details from the retail division and input new prices, products or make any necessary changes

Input sales orders from retail outlets into QuickBooks

Perform closeouts – obtain closeout information from retail division and gathering all related information like sales receipts

Sorting, filing and enter sales orders and check for irregularities and missing information and liaise with retail division for required information

Assist in meetings with clients and partners

Ability to use excel and amend information for accurate results using formulas and pivot tables

Respond to internal and external inquiries in a timely manner

Requirements

Minimum 3 years of A/R and Collections experience.

Completion of relevant college or university program in Accounting.

Proficiency with accounting software and data entry.

Strong attention to detail and organizational skills.

Excellent verbal and written communication.

Excellent phone etiquette.

Ability to analyze accounts and reconcile discrepancies.

Knowledge of financial principles.

Prior experience in customer service is a plus.

Ability to work independently and as part of a team.

Proficiency using Microsoft Excel and Quick Books.

Knowledge of Windward is an asset.

Understanding of the Landscape industry and Landscape Construction materials is an asset.

Good work ethic, consistent and punctual.

Understanding how to take ownership over processes.

Accuracy in reporting is critical.

Strong organizational skills to handle multiple deadlines.

Excellent time-management skills.

Great documentation and proof-reading skills.

Ability to be a visible team-player and have excellent interpersonal skills.

Hourly Rate: $23.00 - $26.00

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