Assistant to Managing Partner

We are seeking a highly strategic, organized, and proactive Assistant to the Managing Partner to support executive leadership across logistics operations, workforce management, and U.S. market expansion. This role combines operational oversight, business growth support, cross-border coordination, and executive execution. The ideal candidate thrives in a fast-paced staffing environment and is capable of balancing field operations with strategic initiatives.

This is a high-visibility role with strong growth potential into senior operations leadership.

Core Responsibilities

Manage executive calendar, site visits, and high-priority meetings

Prepare operational dashboards and financial summaries

Track KPIs across multiple locations

Ensure follow-up on action items across departments

Assist in decision-making preparation with structured data and analysis

Logistics & Workforce Operations Support

Monitor daily manpower deployments across warehouse and client sites

Track attendance, timesheets, payroll inputs, and billing alignment

Support WCB, insurance, compliance, and safety documentation

Assist in performance tracking of supervisors and field teams

Identify margin risks (billing vs payroll gaps) and elevate proactively

U.S. Expansion & Cross-Border Coordination

Support U.S. entity operations, compliance, and documentation

Coordinate payroll, licensing, insurance, and regulatory requirements

Assist with U.S. hiring and onboarding documentation

Help update business plans and financial forecasts

Coordinate with legal, HR, and accounting partners across jurisdictions

Startup Growth & Systems Development

Help build and refine SOPs across operations and administration

Assist with CRM implementation and process automation

Conduct market research for expansion opportunities

Prepare partnership and investor-ready presentations

Identify inefficiencies and propose system improvements

Key Competencies

Strong operational awareness in staffing/logistics environments

High financial literacy (understanding margins, payroll impact, cost control)

Process‑building mindset

Excellent organizational and time management skills

Discretion in handling confidential financial and HR information

Ability to operate independently with minimal supervision

Strong written and verbal communication

Qualifications

3–5+ years supporting senior leadership or operations teams

Experience in logistics, staffing, workforce management, or similar industries preferred

Familiarity with payroll systems, compliance documentation, and reporting

Proficiency in Google Workspace / Microsoft Office

Experience with CRM or project management tools is an asset

Exposure to cross-border operations (Canada/U.S.) is a strong advantage

What Success Looks Like

Executive time is optimized for strategic growth

Field operations run with minimal friction

KPIs are tracked and reported consistently

Margin leakage is identified early

U.S. expansion milestones are executed without delays

Systems become more structured and scalable

#J-18808-Ljbffr