Elementary School Office Administrator, 100% Regular (Repost)

Repost - open to Internal and Casual/Term ESP members.

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

ELEMENTARY SCHOOL OFFICE ADMINISTRATOR

Location: Crystal Bay Centre

Position Status: 1.0 Regular, Full-time

Work Year: 10 months per year

Hours of Work: Monday to Friday, 35 hours per week; 7:30 am - 3:30 pm

Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)

Salary range: $49,408 to $61,942 per annum (Level 7, 10 months) Note:

Must have experience with Budgets (Board and in-school accounts); Aspen

Job Summary Under the direction of the Principal, the Elementary School Office Administrator assists in providing a positive and safe learning environment for all students and staff by: assisting staff, students, parents and the public; ensuring the safety and well-being of students; administering the school office; providing secretarial support; supervising office staff; maintaining student and staff information and records; and administering financial accounts.

Qualifications Completion of a Secondary School Diploma and Community College certificate in Office Administration, and 4-6 years related experience. An equivalent combination of education and experience may also be considered Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act, the Immunization of School Pupils Act, and the Ministry of Ontario Student Record (OSR) Guidelines. Familiarity with Board and school policies and procedures including Board Admissions-Enrolment Guidelines, Board Purchasing Manual, etc. Proficient in the use of word-processing, database, accounting, software, spreadsheet, desktop publishing, electronic mail, and Student database system; Proficiency in google applicants (includes, email, docs/sheets/forms, calendars and online meetings) Ability to operate/administer voice mail system or answering machine and public address system. Organization and time management skills are required to prioritize work. Writing skills are required to prepare correspondence/reports. Communication and interpersonal skills are required to exchange, clarify, understand and respond to inquiries using tact, diplomacy and discretion when dealing with the public, staff and students and to supervise office staff. Accounting skills are required to maintain budget. First Aid certification and the ability to administer first aid.

Application Process Applications will be considered in accordance with the ESP Collective Agreement, in the following order: 1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Internal Posting) 2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting) 3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.

Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

Use of Artificial Intelligence in Recruitment

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In compliance with the

Working for Workers Four Act, 2024 , the Ottawa-Carleton District School Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity. If you require accommodations at any point in the selection process, please send an email to

at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER