Graduate Awards Officer

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Date Posted:

03/06/2026 Req ID:

47233 Faculty/Division:

School of Graduate Studies Department:

School of Graduate Studies Campus: St. George (Downtown Toronto)b>Position Number: 00031042 Existing Vacancy:

Yes

Description The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and professional training to ensure high standards across the various academic divisions, as well as supporting postdoctoral fellows. SGS defines and administers University-wide regulations for graduate education. We share responsibility for graduate education with graduate units and divisions and operates through a system of collegial governance, consultation, and decanal leadership.

SGS also provides expertise and advice; reviews the design and delivery of programs; develops performance standards; supports access, equitable inclusion, fairness, and ethical conduct in graduate education; organizes services and financial assistance to graduate students; encourages a close and positive relationship between research and graduate instruction and represents the cause of graduate education at the University of Toronto and in the broader academic and general community.

Graduate Awards Officer Working with a dynamic team under the general direction of the Associate Director, Graduate Awards, Operations and Postdoctoral Affairs, the Graduate Awards Officer will enhance the quality of student services for graduate students through the development, implementation and delivery of award programs for students at The School of Graduate Studies.

Working under the supervision of the Manager, Research Awards and with other members of the Graduate Awards Office team, the incumbent is responsible for overseeing and ensuring the timely and efficient delivery of centrally administered financial assistance, award and graduate funding programs. The Officer serves the graduate community by receiving award applications, interpreting rules, guidelines and procedures, and providing communication and support through every stage of a competition and tenure of the award. The Officer implements plans for award programs and related objectives, communicating with relevant university and external stakeholders regarding eligibility requirements, application process and deadlines. The Officer interprets and applies academic, government and policy sponsor agreement terms to ensure students meet requirements; assesses and makes recommendations on student applications. Serving as the first point of contact and resource to the graduate community the Officer takes action to identify, follow up and solve problems, liaising with relevant university, government and other external contacts as needed on behalf of the student. The Award Officer is responsible for ensuring the integrity of data entry of awards, accurate and the timely disbursement of funds using ROSI, monitors and reconciles award accounts, produces complex statistical and/or financial reports for management decision-making and other internal and external stakeholders.

Your responsibilities will include:

Acting as the primary contact for enquiries pertaining to funding opportunities as well as pre and post award matters

Advising students on award matters by probing and providing arrange of options and possible outcomes

Providing consultation and advice on the application of University policies and procedures

Keeping well-informed on funding opportunities and resources, application policies/procedures and key deadlines

Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding students and funding applications

Analyzing and reconciling sponsor agreement terms with University and local regulatory requirements

Assessing the impact of changes to sponsor program rules and procedures regarding obligations and requirements for awards

Checking that applicants meet the requirements outlined in the awards criteria

Checking that the allocation of awards meet terms of reference of the funds

Determining which applications to refer to committee for selection

Providing advice to committees regarding financial awards allotments

Providing information to applicants on status of application

Keeping well-informed on funding opportunities and resources, application policies/procedures and key deadlines

Verifying that changes to sponsor program rules and procedures are reflected in business processes

Monitoring, recording, reconciling and/or reporting on fees and awards funding accounts

Generating reports and analyzing datasets

Essential Qualifications:

Bachelor's Degree or an acceptable combination of equivalent experience

4 year's experience administering major award portfolio (preferably external) in a University setting

Demonstrated numeracy skills and experience using data management systems, creating and manipulating spreadsheets

Demonstrated experience processing financial transactions, reconciling accounts, preparing reports

Knowledge of SGS, University and government financial aid programs, policies, and procedures

Good working knowledge of a Student Information System and/or the University’s Student Information (ROSI) system

Knowledge of graduate funding packages; composition, policy and distribution

Superior customer service and interpersonal skills with the ability to work effectively with students, faculty members, and other key stakeholders

Demonstrated ability working with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail

Ability to interpret and apply guidelines and policies to a variety of situations in order to ensure adherence and provide direction

Highly developed problem-solving and analytical skills

Experience creating documentation and/or training materials and delivering presentations and workshops

High degree of computer and internet literacy, including excellent working knowledge of MS Office Suite

Superior oral and written communication skills; ability to communicate effectively both orally and in writing

Demonstrated ability to work with confidential information and to ensure privacy of student information is maintained at all times

Good judgement, tact and discretion in dealing with sensitive information

Ability to work both independently and in a team environment

Demonstrated ability to adapt to new practices and procedures quickly and accurately

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .

Closing Date:

03/20/2026, 11:59PM ET

Employee Group:

USW

Appointment Type:

Budget - Continuing

Scheduleb> Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category:

Student Services

Recruiter:

Blythe Campbell

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