Project Coordinator (Engineering)

Position Scope The Project Coordinator supports the planning, execution, and completion of equipment supply and installation projects for food processing facilities. This role ensures that projects are delivered on time, within scope, and in alignment with customer requirements and company standards. The Project Coordinator acts as a key liaison between engineering, procurement, production, and the customer.

Project Support & Coordination

Assist the Project Manager in planning, scheduling, and tracking project milestones and deliverables.

Coordinate internal resources (engineering, fabrication, controls, service, logistics) to ensure smooth project execution.

Monitor project timelines, update schedules, and follow up with responsible teams to maintain progress.

Prepare and maintain project documentation including project trackers, submittals, drawings, and reports.

Support compliance with contract terms and company quality and safety standards.

Communication & Customer Interface

Serve as a point of contact for customers for project updates, documentation, and logistics coordination.

Draft and distribute meeting agendas, minutes, and action item lists following project meetings.

Communicate schedule changes, shipment updates, and technical clarifications between internal teams and clients.

Procurement & Logistics

Coordinate purchase orders, vendor quotes, and material deliveries according to project needs.

Track equipment fabrication, inspection, and shipping status.

Work with shipping in coordination and documentation for shipments (domestic and international) including freight, insurance, and customs paperwork.

Documentation & Quality

Manage document control for drawings, manuals, inspection reports, and certificates of conformity.

Ensure all required project documentation is collected, verified, and submitted at project closeout.

Support warranty tracking and after-sales service coordination.

Qualifications And Abilities

Bachelor’s degree in mechanical engineering, engineering technology or similar engineering disciplines preferred

Minimum 2 years of project-related experience

Strong organizational and communication skills with attention to detail

Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with ERP or project management software is an asset

Ability to read technical drawings or P&IDs preferred

Familiarity with mechanical or electrical equipment and manufacturing processes is a plus

Key Competencies

Strong multitasking and prioritization skills

Effective written and verbal communication

Team-oriented and customer-focused approach

Ability to work under deadlines and adapt to changing project needs

Problem-solving mindset and proactive follow-up

FPS Food Process Solutions Corporation is an equal opportunity employer. We thank all those who apply; however, only selected candidates will be contacted for interviews. Employment at FPS is based solely on an individual's merit and qualifications directly related to professional competencies and eligibility to work in Canada.

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