Accounts Payable Supervisor

Job Summary

The Accounts Payable Supervisor oversees the daily operations of the accounts payable “(AP”) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity.

Key Responsibilities

Supervise end-to-end AP processes

Support, coach and develop the AP team, including training, workload management, and performance feedback

Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments

Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls

Review and approve invoice coding, payment runs, and vendor setups

Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting

Resolve complex vendor issues and discrepancies in a timely and professional manner

Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period)

Act as back-up to all AP functions when necessary to maintain smooth workflow

Prepare and review AP reconciliations, reports, and aging schedules

Support audits by providing documentation and responding to inquiries

Identify opportunities for process improvements and system efficiencies

Develop and maintain standard operating procedures (SOPs) and process documentation

Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes

Qualifications

Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)

3–5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment

Strong knowledge of accounts payable processes and accounting principles

Experience in a multiple entity accounting system environment

Solid working knowledge of Canadian indirect taxes

Proficiency in Microsoft Excel and other MS Office applications

Excellent organizational, analytical, and problem-solving skills

Strong communication and interpersonal skills

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Experience with high-volume invoice processing and multiple legal entities

Strong attention to detail and follow-through

Proficient in French and English written and oral

Preferred Qualifications

Prior experience with process automation

Prior experience with ERP systems and AP system implementations

Working Conditions

Office work environment

Occasional overtime during month-end or audit periods