Virtual Assistant

Company Description Sofia Health is a technology platform that powers booking, payments, scheduling, and operational infrastructure for independent health and wellness professionals. Our work is systems-driven, detail-heavy, and requires precision across data, reporting, and written materials.

We’re hiring a

highly detail-oriented Virtual Assistant

to support internal operations, reporting, and editorial quality control—not just admin tasks.

This Role Is a Strong Fit If You:

Are meticulous with

data, documents, and formatting Instinctively catch errors, inconsistencies, and missing details Can read critically and edit for clarity without changing intent Are comfortable switching between spreadsheets, reports, and written content Take pride in clean, accurate, professional output

This is

not

a social media, inbox-only, or calendar-focused VA role.

Core Responsibilities

Data & Reporting

Organize, clean, and maintain structured data in spreadsheets and internal systems Build, update, and format reports (tables, summaries, exports) Work extensively with

Microsoft Office , including: Excel

(formulas, filters, sorting, validation) Access

(tables, queries, data management, exports) Word & PowerPoint

(consistent formatting and layout) Use

Google Workspace

(Sheets, Docs, Drive) for collaboration Verify data accuracy before internal or external use Reading, Editing & Quality Control

Review documents, reports, emails, and internal materials Correct grammar, spelling, formatting, and clarity issues Ensure consistency in terminology, structure, and presentation Identify errors, omissions, and inconsistencies before delivery Follow style and formatting guidelines precisely Operational Support

Maintain organized file structures and naming conventions Follow SOPs closely and flag issues proactively Support detail-heavy operational tasks across teams

Required Skills & Experience

Experience in a

data-heavy administrative, operations, or QA role Strong

Excel skills

(required) Experience with

Microsoft Access

or similar database tools Excellent written English and strong editing instincts High attention to detail and formatting standards Comfortable managing multiple tasks without sacrificing accuracy

Nice-to-Have

Experience supporting SaaS or platform-based companies Background in reporting, auditing, or editorial review Familiarity with structured operational data

What Success Looks Like

Data is clean, accurate, and reliable Documents are polished, consistent, and error-free Issues are caught early and communicated clearly Systems stay organized without constant oversight