Executive Assistant - Latam

We are looking for a highly organized, proactive, and emotionally intelligent Executive Assistant – LATAM to support our leadership team and help drive operational efficiency across the region. This role will serve as a key liaison between our LATAM offices and the CEO based in Miami, ensuring seamless communication, coordination, and administrative support.

Key Responsibilities

- Act as the primary point of contact between LATAM offices and the CEO in Miami - Coordinate executive travel logistics, including flight bookings, hotel accommodations, ground transportation, and itinerary management for company directors and the CEO - Manage travel processes, including expense tracking, credit card reconciliation, and cost control - Review and process expense reimbursements, ensuring compliance with company policies - Support marketing initiatives by coordinating with external vendors and suppliers across LATAM - Assist with general administrative and operational tasks to support regional leadership - Manage urgent and last-minute requests with agility, professionalism, and strong prioritization skills

Qualifications

- Proven experience as an Executive Assistant or similar administrative role supporting senior leadership - High level of emotional intelligence, with the ability to manage relationships, handle pressure, and adapt to changing priorities - Strong organizational skills with excellent attention to detail and ability to manage multiple demands simultaneously - Ability to remain calm, solution-oriented, and efficient when handling time-sensitive or high-priority requests - Experience with travel coordination, expense management, and financial reconciliation - Excellent communication and interpersonal skills - Ability to work independently and maintain confidentiality - Fluent Spanish (mandatory) - Advanced English (mandatory)