Executive Assistant - Latam

We are looking for a highly organized, proactive, and emotionally intelligent Executive Assistant – LATAM to support our leadership team and help drive operational efficiency across the region. This role will serve as a key liaison between our LATAM offices and the CEO based in Miami, ensuring seamless communication, coordination, and administrative support.

Key Responsibilities Act as the primary point of contact between LATAM offices and the CEO in Miami Coordinate executive travel logistics, including flight bookings, hotel accommodations, ground transportation, and itinerary management for company directors and the CEO Manage travel processes, including expense tracking, credit card reconciliation, and cost control Review and process expense reimbursements, ensuring compliance with company policies Support marketing initiatives by coordinating with external vendors and suppliers across LATAM Assist with general administrative and operational tasks to support regional leadership Manage urgent and last-minute requests with agility, professionalism, and strong prioritization skills Qualifications Proven experience as an Executive Assistant or similar administrative role supporting senior leadership High level of emotional intelligence, with the ability to manage relationships, handle pressure, and adapt to changing priorities Strong organizational skills with excellent attention to detail and ability to manage multiple demands simultaneously Ability to remain calm, solution-oriented, and efficient when handling time-sensitive or high-priority requests Experience with travel coordination, expense management, and financial reconciliation Excellent communication and interpersonal skills Ability to work independently and maintain confidentiality Fluent Spanish (mandatory) Advanced English (mandatory)