We need a Superstar Office Manager for our fast-growing company

We need a Superstar Office Manager for our fast-growing company We're not your typical boring, outdated electrical company.

We are character-driven, customer-focused and team-oriented.

Based beachside in Somerton Park, we pride ourselves on being an engaging and high-performing team that gets excited about innovation and offers insights for what our customers might need to make their lives easier. In this fast-paced world, we serve our clients to the highest standards and jump into all kinds of fun environments. From residential to maintenance to light commercial/industrial projects, our name is synonymous with reliability, quality, and exceptional customer care.

We're seeking a superstar Office Manager to join us in this rapid growth phase and stay around as you become the person we hoist up on the chair in gratitude for your excellence with operations running smoothly, making sure our systems are humming along nicely, possibly suggesting better and more improved ways you know that could do all this as well as keeping our team smiling because of your efficiency and reliability.

You’re the ONE if:

You are naturally highly organised, tech savvy, have good chat, but a better work ethic. You are inspiring, and innovative, and you bring million-dollar ideas - being that brilliant go-to person who we’d be lost without.

You’ll be central to everything that happens in our business, be right-hand to Brett, the owner and Director. Be in close comms with our legends on the tools and our very valued clients.

You are:

Highly organized & efficient with strong attention to detail

An exceptional communicator , integral, and emotionally intelligent.

A confident multitasker

who thrives in a dynamic, fast-paced environment.

Proactive and solutions-focused , always looking for ways to improve our systems and our company as a whole.

MUST have:

3+ years of experience in an Office Manager or senior admin role (experience in a trade or construction business is ideal).

Proficiency with Apple Mac computers.

Experience with Xero & Google Suite.

Innovative ideas plus experience in digital marketing and campaign execution.

Experience with Simpro (Job Management Software) would be a real asset, but not essential as long as your willing to learn.

Your Impact: What You'll Be Doing Office Management:

Oversee daily operations for a productive working environment.

Manage office supplies, equipment, and vendor relationships.

Implement and optimize systems and procedures for maximum efficiency and rapid growth of the company.

Ensure compliance with health, safety, and legal regulations.

Process invoices, purchase orders, expense claims, and payroll.

Prepare and review monthly reports and financial summaries.

Customer Service & Relationship Building:

Be the friendly, professional, and solution-focused voice and face of our company.

Schedule jobs, impeccably communicate all updates, and ensure high client satisfaction.

Handle phone and email inquiries with warmth and clarity.

Maintain a feedback system for continuous service improvement.

Marketing Management:

Lead and implement multi-channel marketing strategies to boost brand visibility.

Manage social media (Facebook, Instagram, LinkedIn, TikTok), Google Ads, and email campaigns.

Maintain a marketing calendar and coordinate promotional activities.

Conduct market research to shape messaging, offers, and pricing.

Support client base growth and keep us ahead of the competition.

Admin & Event Coordination:

Coordinate travel, meetings, and internal events (RSVPs, catering, bookings).

Proofread and distribute company communications, newsletters, and mail-outs.

Manage diaries, contact lists, internal documentation, and filing systems.

Support the team with ad-hoc admin tasks as required.

Why You'll Thrive With Us This isn't just a job; it's a place to grow and flourish. Here’s what we offer:

A PAID DAY OFF on your birthday

Ongoing professional and personal growth opportunities.

A tight-knit, supportive team

where you are valued and your voice matters.

A fun, banter-filled work environment

where everyone contributes, and no two days are the same.

Approachable and relatable owner who has well-being at top of mind

Ready to Make a Real Impact? If this sounds like the perfect fit for you, and you feel excited, then we want to hear from you NOW. We understand that not everyone ticks every box, but if you bring the right attitude, relevant experience, be open and coachable, and have a love of learning, then you could be exactly who we're looking for.

How to Apply: Please send your CV, a brief cover letter, and – if you'd like – a photo that reflects your personality (totally optional, but we love putting faces to names!) to hello@aquilaelectrical.com.au

All applications will be treated with complete confidentiality.

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