Executive Assistant to Group Chief People Officer and Group Chief Financial Officer

Hi, we’re PEXA. Every time a house is bought, sold or refinanced in Australia your lawyer, conveyancer and lender will most likely use a digital platform to settle your property, this is where we come in. PEXA’s world‑first digital settlement platform has revolutionised the way we exchange property in Australia helping over 20,000 people a week safely settle their homes. Since starting our journey in 2010, we now employ a team of over 1,000 people working across multiple continents. We’re still growing, innovating and looking ahead, but behind our greatest achievements, there is a team of curious creators and big thinkers. That’s why, we’re looking for ambitious people like yourself to join the team.

A Day in the Life

Partner closely with the Group Chief People Officer and Group Chief Financial Officer to manage complex, high volume diaries

Coordinate Executive Committee, Board and Leadership Team meetings including logistics, agendas and documentation

Manage domestic and international travel aligned to company policy

Prepare executive communications, presentations and board materials

Review and approve expenses, invoices and cost centre coding

Support delivery of key company‑wide events including mid‑year and end‑of‑year forums

Liaise with senior internal and external stakeholders across national and international environments

Collaborate with other Executive Assistants to ensure seamless executive support

About The Role This is a high trust, high impact role supporting two senior executives whose portfolios influence the entire organisation. You will operate at pace, manage competing priorities and act as a strategic partner who anticipates needs before they arise. You will be confident engaging with Board members, external stakeholders and senior leaders while maintaining absolute discretion and confidentiality.

Key Capabilities we're looking for

Demonstrated experience supporting C‑suite executives in a complex corporate environment

Demonstrated event planning and delivery experience including executive forums, leadership offsites and company wide events with strong attention to logistics, stakeholder experience and budget management

Exceptional diary, travel and governance coordination capability

Advanced Microsoft Office skills including Word, Excel and PowerPoint

Strong judgement, emotional intelligence and ability to remain composed under pressure

High attention to detail and financial accuracy in expense management

What Success Looks Like in the First 6–12 Months

Seamless diary and travel management with minimal rework

Board and committee governance delivered accurately and on time

Executives describe you as proactive, trusted and highly reliable

Strong relationships built across Finance, People Experience and ExCo

Company‑wide events delivered smoothly with positive stakeholder feedback

Why Join us

Quarterly wellness days to recharge

Four weeks Workcation per year

Purchase up to four weeks additional annual leave

Learn from the best and upskill with PEXA Academy certifications

A career at PEXA starts with you! If you think you have the required skills, an appetite to learn and would be a great fit, we’d love to hear from you – even if you don’t tick all the boxes. At PEXA we support your growth and help you discover your full potential.

We’re a proud Circle Back Initiative Employer and commit to responding to every applicant. We want our people to feel equally valued, supported and celebrated. With market‑leading benefits that make a difference, we’re committed to supporting individuals, families and carers. Your culture, gender, sexual orientation, language and other attributes make you unique! We couldn’t be prouder to have a team that reflects the richness of our wider community.

Stay Connected.

Visit our website and social channels to learn more about life at PEXA.

#J-18808-Ljbffr