Executive Legal Secretary

Intellectually stimulating, professionally engaging, personally rewarding and lifestyle accommodating is the basis of a career with Crown Law. With five legal branches and 15 teams, a broad range of legal services are offered with many opportunities. You will enjoy a flexible working environment with excellent employment conditions.

We offer competitive salary packages and generous superannuation. Other benefits include part‑time arrangements, flexible working hours, various leave provisions, telecommuting, reward and recognition programs and employee assistance schemes.

Crown Law is committed to the personal and professional development of all staff, providing a number of programs to help staff reach their full potential. Our values are

Integrity, Excellence, Respect and Responsibility.

Responsibilities

As an Executive Legal Secretary, you will provide secretarial and administrative support to the Assistant Crown Solicitor (ACS) and other lawyers within the legal team, including:

complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents)

prepare briefs and documents and attend to routine correspondence

monitor and manage the flow of incoming and outgoing correspondence

diary management (appointments, etc.) organise meetings, conferences etc

prepare and distribute agendas, minutes and other material

prepare, check and action a range of reports

travel and accommodation coordination

maintain filing, records, bring‑up and retrieval systems

assist legal professionals meet financial deadlines and/or commitments e.g. billing and time recording

ensure compliance with procedures for payment of legal expenses and counsel fees.

Supervising the team's legal secretaries including:

co‑ordinating, delegating and scheduling work including the re‑distribution of work, or re‑prioritisation to meet deadlines and client service needs amongst secretaries

ensuring services are completed in a timely and professional manner

ensuring client service standards are continuously met, undertaking individual and team performance management and development activities to achieve these standards

receiving client feedback and address and implement service improvement activities

continuously looking at opportunities to adapt and change work processes and set in place guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team

providing advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, human resources, finance, information technology and other corporate processes and functions

utilising effective communication skills to communicate and address any problems that may arise to resolve issues

coordinating additional secretarial support for the team utilising the Executive Officers and Executive Secretaries across the practice

coordinating and assisting with the recruitment, employment, training and induction of new secretarial support staff

monitoring the correct accrual and application of TOIL, recreation leave, sick leave and other leave, addressing any issues as they arise.

Participating in and maintaining a proactive approach to self‑development.

Liaising with the Practice Management Branch and utilise change management tools to ensure the effective implementation of new procedures or practices within the team, providing training as required.

Participating in Crown Law working groups to discuss and recommend opportunities for change or improvement to working procedures and practices.

Remaining a key contact in the organisation to ensure information sharing and a common best practice approach to tasks are achieved.

Undertaking other duties as required relating to the requirements of the legal team and needs of the ACS.

Working across various teams and branches in Crown Law.

Applications to remain current for 12 months. Job Ad Reference: QLD/680352/26

Closing Date: Thursday, 12th March 2026

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